A New Year To Organize Projects

Brooke Rouse

Chamber professionals have a number of projects throughout the year, with many partners and many moving pieces. Project management and organization, as well as communication with staff and/or partners is something that a number of professionals deal with, whether you work for a nonprofit, small business or large company. There are endless tools and apps out there, some have fees, some do not and some may be better or worse for your industry. If you are part of a professional network, specific to your industry, ask for their advice on what they use for project management.  For the start of the New Year, let us look at some tools to help 2019 be as organized as possible. Take the time to research these and other tools online to find the best fit!

    Evernote (and Evernote Business) is an application that can be used on your Smartphone, computer or tablet. One account will allow all of your information to sync between devices, allowing you to add and share information from your desk, at a meeting or on the go.  The app allows you to create notebooks for different project, committees, etc. The ability to attach files, photos, and audio to notes that you type or write with a stylo means that everything is paper free and in one place. The other perk of this tool is the to-do feature. Tasks, goals, and projects can be managed with timelines, checkboxes and reminders, as well as the ability to tag teammates or coworkers to complete the tasks.

    If workflow of multiple projects is a priority, consider Asana. Asana allows you to manage the many roles you play in your job (or leadership role). A visual dashboard allows you to see all of your tasks in one window.  If you use Google Drive, Asana integrates with it, allowing you to attach a document to a task for easy access.  Asana has a great communication tool for team projects, with the ability to set deadlines and assign tasks, as well as check on progress and comment on any tasks. There is a mobile app for Asana, so that you can receive reminders or notices when your teammates complete a task.

                Google. Everyone knows what Google is, but not everyone knows how it can be used for business. There are endless opportunities for search engine optimization (SEO) and marketing, however, we are focused on some of the organizing tools in GSuite. A business or organization can use Gmail as the official company email. To increase your branding and professionalism, company emails should be sent with a URL associated with your website (ex: Brooke @SLCChamber.org). GSuite allows you to set up, access and manage email accounts easily. Google Drive allows you to create, save and share documents. Multiple people can edit the same document and you can share with teammates outside of the company. Google Calendars will keep your team schedules in one place, allowing for ease of planning. The Google tools have apps for ease of access on the go, with automatic syncing and saving to the cloud.

Brooke Rouse is the executive director of the St. Lawrence County Chamber of Commerce and tourism promotion agent. Contact her a brouse@stlawrececountychamber.org or 315-386-4000.